Property Manager
Salary 57'000 - 60'000
Location - Blackfriars - London
My client a large conversation estate dating back to the 1500's consisting of 52 properties many of which are listed buildings is seeking an experienced Estates / Property Manager to join the estates department.
The estate occupies Barrister chambers who work train and reside onsite and is home to the country's top barristers / lawyers.
Areas of Responsibility
1. Landlord & Tenant Matters
- Lease/Tenancy Renewals: Arrange market valuations, issue legal notices, handle paperwork.
- Lease Format & Production: Liaise with legal advisers to ensure compliance.
- Termination of Tenancies: Issue statutory notices, seek advice for renewal terms.
- Tenant Vacating: Arrange inspections, prepare dilapidation schedules, handle re-letting.
- Re-lettings: Submit applications, issue tenancy documents, notify staff of changes.
- Rent Invoicing: Export data to Finance Dept, recover outstanding rent.
- Business Rates/Council Tax: Liaise with authorities, get advice on assessments.
2. Financial Matters
- Income Forecasting: Prepare 5-year income forecast, annual cash flow report.
- Utility Costs: Calculate and apportion costs for heat, water, waste disposal.
- Service Charges: Calculate and notify tenants of changes.
- Property Valuations: Obtain annual valuations, calculate rental losses.
- Charitable Relief: Confirm premises details for Business Rates relief.
- Energy Contracts: Ensure timely renewal of energy contracts.
3. Car Parking
- Letting Spaces: Manage annual lettings, update rules, handle enquiries, issue parking discs.
4. Maintaining Records
- Tenancy Records: Maintain computer and paper-based records, archive old records.
5. Committee Work
- Secretary Duties: Attend and prepare for committee meetings, draft minutes, act on decisions.
Qualifications
1. Minimum requirement is a property based NVQ-3 or equivalent and a sound working knowledge of commercial and residential Landlord and Tenant legislation with extensive practical experience of property management.
2. Professional qualifications relevant
Knowledge / Experience
- Comprehensive knowledge of Landlord & Act 1954 and successive legislation relating to letting of Offices and Retail property.
- Likewise, knowledge of all relevant Housing Acts is required in relation to the management of properties
- Familiarity with generating Heads of Terms for leases and managing tenant turnover
- Knowledge of financial management, and the ability to interpret financial reports and effectively manage the tenancies and the cashflow of the income stream.
- Ability to create and maintain accurate records to ensure compliance with key dates for issue of notices etc