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UK Power Networks (Operations) Ltd
Project Compliance Coordinator

Reference Number - 78579

This Project Compliance Coordinator will report to the Centre of Excellence Manager and will work within the Capital Programme PMO based in various locations on the South East. You will be a permanent employee.

You will attract a salary of 36,691.00 and a bonus of 3%. This role can also offer blended working after probationary period (6 months) - 3 days in the office and 2 remote

Close Date: 12/04/2024

We also provide the following additional benefits

  • Annual Leave

  • Personal Pension Plan - Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)

  • Tenancy Loan Deposit scheme

  • Tax efficient benefits: cycle to work scheme

  • Season ticket loan

  • Occupational Health support

  • Switched On - scheme providing discount on hundreds of retailers products.

  • Discounted access to sports and social clubs

  • Employee Assistance Programme.

JOB PURPOSE:

To work across Capital Programme functions to guide process improvements in all areas and to monitor and encourage process compliance.

To identify new opportunities for process optimisation, including the use of all business process software tools.

To develop the PMO-led change projects, or help implement improvements led by other departments, to improve capital project delivery and control processes.

To provide support to the DNO-based Project Data Controllers where required, especially with regard to document control and data processing tasks.

Provide support to Project Management and field staff within Capital Programme

DIMENSIONS:

Annual Works Budget: 310 million

Number of active projects: approx. 1400

PRINCIPAL ACCOUNTABILITIES:

1 Be a Subject Matter Expert in processes used in project delivery and project controls, ensuring that Capital Programme's processes are aligned with corporate policies and external standards and regulations.

2. Work with PMO Managers and other Capital Programme partners to deliver business change as part of a process improvement strategy.

3. Assist Project Teams with compliance through ongoing reviews of project data and documentation; help prepare for and attend project reviews and audits.

4 Document processes used by Capital Programme and publish via the appropriate route (company procedure, Delivery Handbook, help card etc).

5. Promote any process or system change affecting Capital Programme by attending training sessions, undertaking personal research, feeding into development projects and being a contact for other Capital Programme partners. Topics to be covered include: procurement, purchase-to-pay, document control, small tool and asset data updates, project close out and general staff support systems.

6. Improve project control by standardising administration across all work programmes, providing reports on non-compliance and bringing any deviation from procedure to the attention of relevant partners to support timely correction.

7. Monitor all active projects and work with the project teams to ensure that important artefacts are available on all projects, especially those related to regulatory compliance, project governance, design assurance, contract management or customer records (internal and external).

8. Oversee the maintenance of the Capital Programme Delivery Handbook site; identify expired content and coordinate contributions from all partners. Embed process change and corrective actions into the site structure and documentation. Develop related training material and communications.

9. Develop data recording and reports to support all outputs of the role; consult with Capital Programme process / data owners and stakeholders across the organisation to understand what is needed / available and provide well-targeted and easily understandable report material to highlight issues and encourage improvement.

10.Work with the Centre of Excellence Manager to understand business continuity and resilience issues arising from use of main processes and systems; contribute to Capital Programme's business continuity planning.

NATURE AND SCOPE:

The project delivery function of the Capital Programme Directorate is grouped into delivery portfolios. The portfolios are assigned Programme Managers and Project Managers along with teams of project specialists, including Project Planners, Design Engineers, Quantity Surveyors and Project Data Controllers. Project specialists report to departments tasked with maintaining a set of standards across all delivery works.

The Project Data Controllers report to the Centre of Excellence Manager within the Programme Management Office. Project Data Controllers work together with the Project Data Coordinator and other partners across departments and geographical locations to ensure that all support activities are covered and that the team workload is spread fairly.

You will balance the demands of multiple partners in the interests of portfolio delivery by:

  • Identify opportunities for continuous improvement and building the case for change;

  • Upholding the project control standards defined by our organization;

  • Communicate with all project partners;

  • Be sensitive to the needs of working with project delivery contractors;

  • Support all Capital Programme departments for activities directly contributing to projects;

  • Assist with Project Data Controller tasks when there is a need for additional resource.

The Project Data Controller (Compliance) will apply company policies and procedures relating to project delivery and provide feedback to the Centre of Excellence Manager or other Subject Matter Experts where systems or processes require improvement.

Qualifications:

Essential:

  • Experience of execution of change projects, co-ordinating and influencing across multiple departments

  • Experience of data analysis, including development of reports in business intelligence or visualisation software

  • Experience preparing teams to face audits, concerning process and quality control systems, and responding to audit findings and execution of corrective action plans

  • Familiarity with business change methodologies and projects

  • IT skills, including Microsoft Office

  • Data entry

Desirable:

  • Possess or work towards qualification in project controls or business / commercial administration

  • Experience with SAP

  • Experience of control systems in an engineering environment

Health & Safety Responsibilities

Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.

Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.

If in doubt ask!

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.



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