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Confidential
Document Controller

Department/ Division: UK Fitout
Based: London City Canary Wharf

Are you looking for a new opportunity? Would you enjoy working with a great team? Then this role may be for you!
This person will bring enthusiasm to process, sharing their knowledge and contributing to improving the system and process.
This person will be a professional point of contact for the project regarding all document control matters.

Job Purpose
To set up and manage a thorough document and information system for the project. To oversee the large number of documents received daily, ensuring that all drawings are organized and distributed promptly. To continuously prioritise documents by maintaining an awareness of project progress at all times. Creating customised reports for the Project Team and Design Team is also a key factor of the Document Controller role to ensure smooth communication and to minimise Designers response time.
Here's What You'll Be Doing

Manage and maintain the project on EDMS throughout its life cycle, ensuring protocols are adhered to creating an accurate and comprehensive audit trail.

Ensure all relevant parties publish relevant document to the EDMS and provide support to external parties.

To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.

Establish and maintain a Request for Information system, providing reports to the Project Team.

Communicate to the Project Team the abilities of the document control system and provide training, technical and procedural support for all users.

Thoroughly police the procedures and standards defined in the project's protocols and procedures.

Review all comments made on documents to ensure that they have been added electronically to form part of the audit history

Establish and maintain a report diary in order to deliver accurate and timely reports

Foresee any issues that have potential to disrupt the information flow or audit trail of the project and take appropriate actions to resolve these issues.

Manage the administration of SnagR the company snagging system.

Take responsibility to produce handover manuals and/ or Operation & Maintenance manuals to ensure that approved and finalised documents are issued to the Client at Practical Completion.

Take responsibility for the logging of defects and reporting procedures.

Visit and work from sites.

Essential Skills And Qualification

Knowledge of using Aconex and Asite or other EDMS systems essential

Proven planning and process management skills

Attention to detail

well regulated approach to duties

Advanced knowledge of Word, Excel and Outlook

Good organisation skills

Working to and enforcing a strict protocol and deadlines

Benefits

Family Friendly Policies

Private medical cover

Pension matching scheme

Discount on selected retailers and gyms

Voluntary benefits such as: cycle to work, child care voucher
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